Security & PINs — QuickPOS User Guide

PIN is always required

A PIN is mandatory in QuickPOS — the app cannot be used without one. This is not just for security; each staff member's PIN identifies them so their cart is saved against their name and restored when they log back in, even on a different device.

The first time QuickPOS launches, a setup wizard runs automatically to create your admin PIN and add staff members. This takes about a minute and only happens once.

First-run setup

1

Set your Admin PIN

Enter a 4-digit PIN then confirm it. Both entries must match before you can proceed.

2

Add staff members

Add at least one staff member with a name and 4-digit PIN. Add as many as you need — each person gets their own PIN and their own saved cart.

3

Enter the POS

Your settings are saved and the lock screen appears. Enter a staff PIN to begin.

Staff PINs

Each staff member has their own 4-digit PIN. When they enter it on the lock screen, their name appears in the header so you can always see who is logged in. Every order is recorded against the logged-in staff member.

Any valid staff PIN unlocks the full POS for taking sales, viewing the cart and processing payments. Staff cannot access Settings, Products, Analytics or void/refund orders without the admin PIN.

Cart restore on login

When a staff member logs in, QuickPOS automatically restores any cart they had open when they last locked the screen. This means if a cashier is mid-sale when the auto-lock triggers, they just enter their PIN and the cart comes back exactly as they left it.

It also means that if a till has a hardware failure mid-sale, the cashier can log into any other device on the network, enter their PIN, and their cart is restored instantly — no sale is lost.

💡

Cart restore works across devices because carts are saved on the server, not on the device. Any device connected to the same QuickPOS server can restore any staff member's cart.

Admin PIN

The admin PIN gates sensitive actions. It is prompted automatically when needed — staff do not need to know it unless they have admin responsibilities.

Action	Requires admin PIN
Open Settings	Yes
Open Products & Categories	Yes
Open Analytics	Yes
Apply a discount to the cart	Yes
Void or refund an order	Yes
View Order History	No
Process a sale	No

Auto-lock

QuickPOS can lock automatically after a period of inactivity. Configure the timeout in Settings → General → Auto-lock. Options are Never, 5, 10, 30 minutes or 1 hour. The timer resets on any interaction. When it triggers, the lock screen appears and a staff PIN is required to continue — and the cart is restored automatically.

Manual lock

To lock the screen immediately, open the ≡ burger menu and tap Lock Screen. Useful at the end of a shift or when leaving the till unattended briefly.

Managing PINs

Add, edit or remove staff members and change the admin PIN at any time in Settings → Staff. Changes take effect immediately.

⚠️

Don't lose your admin PIN. There is no password recovery. If you lose the admin PIN you will need to edit or delete the settings.json file in your data folder, or restore from a backup.